Enrolment

PROCEDURES

Mrs. Ursula Vermeulen will assist with any Admission queries and requests. Parents of prospective learners may come in to the school to collect the necessary application form and she will advise them on all necessary documentation. She is available from 07h30 to 16h00 Mondays to Thursdays. Mrs Vermeulen’s Office is situated in the Main Entrance at Reception. It is not necessary to make an appointment to collect forms. If anyone other than the parent wishes to collect the necessary forms, this person must be able to provide basic details regarding name of learner, date of birth and place of residence.

Along with the completed application form, parents must provide the following:

1. Certified copy of Birth Certificate or Identification Document; if non-South African provide relevant Home Affairs Residence / Study Permit.

2. Copy of Immunisation Document (Clinic Card).

3. Copy of an account (rates / telephone / bank statement) or documentation to prove residency at home address (Lease Agreement).

4. Copy of latest school report or nursery school report.

5. Copy of both parents’ identity documents; non-South Africans must provide relavant Home Affairs documents.

6. I.D. / Passport size colour photograph of learner.

Correctly completed application forms are placed on our waiting list. Our school receives large numbers of applications for placement, especially for Reception Grade and Grade One. Children in our Reception Grade classes proceed automatically to our Grade One classes each year, leaving only a small number of places available to newcomers to our school entering at Grade One level.

BPS Admission Policy

REQUESTS FROM THE SCHOOL OFFICE

Office hours are Monday to Friday from 07h30 to 15h30 daily.  Admission queries Monday to Thursday 07h30 – 16h00.

Please keep the office appraised of changes to home addresses, email addresses and all contact numbers.

Money sent to school must always be in a sealed envelope marked clearly with the relevant name and grade and purpose for which the money is intended.

Parents are not permitted to make spontaneous visits to classrooms.  All contact with learners must be made via the Secretary’s Office or Reception.

The front entrance to the school is for visitors and parents only – it is not a throughfare for children entering and leaving the school building – there are other doorways designated for learner use.

The Office MUST be informed of any serious / life-threatening allergies which your child may suffer from, or any other medical condition which may require attention.  Medication which may need to be administered should be provided to the School Secretary, Mrs Sharon Hepburn, with detailed instructions on their usage, and also a recent photograph of the child in question, to enable easy identification in the case of any emergency.

SCHOOL FEES
Grade R R19 085.00

R18 130.75  5% discount –R954.25 -paid by 28.2.2017

R1 735.00 x 11

R1 908.50 X 10

R4 771.25 per term

Grades 1-7 R17 380.00

R16 511.00  5% discount-R869.00-paid by 28.2.2017

R1 580.00 x 11

R1 738.00 X 10

R4 345.00 per term

AFTER CARE
Fees    R9 405.00R855.00 x 11R940.50 X 10

R2 351.25 per term

MUSIC
PIANO R800.00 per term R3 200.00 p.a.
CELLO R800.00 per term R3 200.00 p.a.
GUITAR R800.00 per term R3 200.00 p.a.
GUITAR – GROUPS R675.00 per term R2 700.00 p.a.
GUITAR – FOLK R350.00 per term R1 400.00 p.a.
RECORDER R800.00 per term R3 200.00 p.a.
RECORDER-GROUPS R675.00 per term R2 700.00 p.a.
VIOLIN R800.00 per term R3 200.00 p.a.
VIOLIN – GROUPS R675.00 per term R2 700.00 p.a.
INSTRUMENT HIRE R320.00 per term R1 280.00 p.a.
CAMP
GRADE 5 R775.00 25-27 January SCHOOL IN THE WILDS
GRADE 6 R820.00 1-3 February BOOT CAMP
GRADE 7 R850.00 1-3 February ROCKLANDS

The school’s preferred means of payment is via debit order.

After School Care and Music fees are also charged on an annual basis in advance.  Please note that if After School Care and Music fees are not paid promptly, your child will not be allowed to continue making use of these facilities with immediate effect.

The basis of the relationship between Bergvliet Primary School and Bergvliet Primary School parents is one of mutual trust and reciprocity – parents choose this school because it offers what they want for their son/daughter and we commit to deliver quality education.  There is an obligation on ALL parents to meet their commitment in respect of fee payments for this relationship to prosper.

If you choose NOT to take the option from the State to enroll your child at a Non-fee paying School, but choose to enroll your child at Bergvliet Primary School, a Fee-paying School, you accept the obligation to pay your way.

When depositing School Fees directly into our bank account, please give your child’s name and school fee account number as your reference so that your account can be credited correctly. It would be appreciated if all cash payments are deposited directly into the school’s bank account. Please ensure that all monies sent to school are in a clearly marked envelope and that the correct amount is inside as NO change will be given.  Any extra money sent in will be receipted against your school fee account.  For those parents wishing to pay by credit card, there are credit and debit card facilities in the Bursar’s office.

Parents who, due to unforeseen circumstances, find themselves in the difficult position of not being able to pay the full monthly school fee amount should  please make written application for a partial Exemption of Fees via the school fees exemption form as soon as possible for review by the Governing Body. Please send a letter requesting an application form, letters to be addressed to the Bursar. Applications for exemption should be made each year – there is no carry-over from the previous year. All applications are treated in the strictest confidence, but are only considered if there is full disclosure.  Once forms are completed and returned a one-on-one interview will be set up with a member of the Governing Body.

There may be some of you who find that, though you may technically qualify for a rebate, in actual fact you are in a position to meet your fee obligations.  If you fall into this category we direct a special plea to you, that you look to your moral responsibility rather than simply demanding your legalistic right, and continue to pay your way.  In this way – and only in this way – will the school be able to continue to offer what you have come to expect for your child.

The follow-up of unpaid school fees is strictly monitored and outstanding fees are brought to the attention of the Governing Body.  Interviews with parents will be conducted to ascertain why fees are outstanding as well as to determine why payment arrangements have not been adhered to, and to make the necessary arrangements to clear outstanding debts.  If this is not successful the outstanding amounts are handed over to our debt collector and/or attorneys and this results in extra costs incurred by parents.  If regular payments have not been made toward the 2017 school fees by the 31 March 2017 the full school fees will be handed over for collection.

UNIFORM 

Our uniform is part of our brand, and it is important that it is worn correctly and neatly. Learners must always be dressed neatly in the correct school uniform items each day.  All clothing, sports items, lunchboxes, juice bottles, stationery and any other possessions brought to school MUST BE CLEARLY MARKED WITH THE FULL NAME OF THE CHILD. I am sure you will agree that labels or a laundry marker is cheaper than having to purchase new items of uniform.

Hair Styles should never be the centre of attention or the focus of the uniform. Holiday cuts should be saved for the holiday and not for school. Please co-operate with us in this regard.

Thank you to all parents who regularly ensure that their children wear their uniform with pride and comply with school regulations.

Summer Uniform – Boys

Khaki shorts

Short-sleeve white cotton shirt with school badge embroidered upon it

Green school jersey or sleeveless pullover with school badge embroidered upon it

Long khaki socks

Brown lace-up shoes

Summer Uniform – Girls

Green & white check dress with half-belt at back

Green school jersey or sleeveless pullover with school badge embroidered upon it

Short white socks

Brown lace-up or brown ankle-strap shoes

Winter Uniform – Boys & Girls

Long khaki pants

Short-sleeve white cotton shirt with school badge embroidered upon it

Polar fleece top with school badge embroidered upon it

Boys’ socks and shoes same as for summer; girls wear same shoes as for summer with khaki ankle length socks.

 Physical Education & Sport

Boys wear green shorts; girls wear green skorts

White golf shirt with school badge embroidered upon it

Soccer tops

Sport socks – green & white for soccer and hockey

Shoes: must be predominantly white and not, green, red, black, etc

Regulation green swimming costumes and swimming caps for boys and girls.

For special outdoor events such as Sports Day children may wear a T-shirt with short sleeves in the colour of their House (i.e. red, blue or yellow) – this must be a plain, one-colour, logo-free garment.

The SGB is currently reviewing the current Summer and Winter uniform. Any changes will be communicated timeously to the parent body and phased in from the start 2017.

NEW SCHOOL UNIFORM SHOP OPENING TIME FOR TERM 1

The new school uniform shop is situated within the school’s main building. Please take note of the change in the opening time of the shop:

Monday, Wednesday and Friday: 07:15 – 08:30

Tuesday & Thursday: 13:00 – 15:00

The Uniform shop will also be open on Saturday, 30 January from 09:00 – 11:00

 SAFETY & SECURITY

In the fast-paced, frenetic and frequently frightening world of the 21st Century in which we live, parents have to be aware of and concerned about so many issues affecting the well-being of their children.  High on the priority list must always be the issue of safety and security.  Due to the ongoing barrage of media information concerning accidents, urban crime, violence and even death, people do become somewhat numbed by the sheer volume of negative information.  We therefore ask parents to read the following paragraphs carefully and thoroughly, to ensure that they are indeed taking all the necessary steps and precautions toward creating the safest possible environment, within their power, for their children to live within.

Read the complete Safety & Responsibility Notes

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